12 Best Meeting Minutes Apps for 2025: Easy Note-taking with AI 

Let's be honest, meetings can be a real drag. But what if there was a way to make them less painful and more productive? Enter meeting minutes apps.

The best options for 2025, such as Lindy, Fathom, and Zoho Notebook, can capture all the insights and handle follow-up questions (all thanks to AI), leaving you more time to focus on what truly matters. 

In this article, you'll learn:

• What the best meeting minutes apps can do for your business
• Top 12 meeting minutes apps for 2025
• How we chose the best meeting minutes apps
• Review of each app’s features, ideal users, and pricing
• Common limitations of meeting minutes apps
• Get started with a meeting minute app for free
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What can the best meeting minutes app do for your business?

Meeting minutes apps liberate you from the tedious task of note-taking, allowing you to truly focus on the conversation while AI diligently captures every word. 

But it doesn't stop there. These apps go beyond simple transcription to unlock valuable insights from your meetings. They can generate concise summaries, highlight key decisions and action items, and even analyze sentiment to help you understand the dynamics at play.

In 2025, the best meeting minutes apps use advanced tech like large language models and machine learning to accurately transcribe meetings and make decisions for you. This means you can wave goodbye to "he said, she said" confusion and missed deadlines. 

They keep everyone on the same page by providing easy access to shared notes, simplified task management, and automated follow-ups. However, not every app will be right for your needs. 
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The 12 best meeting minutes apps: TL;DR

Here's a quick rundown of the best meeting minutes apps for 2025:

1. Lindy: The best all-in-one AI meeting assistant to reduce needless tasks.
2. Fathom: Best for capturing and summarizing online meetings with a focus on simplicity.
3. Zoho Notebook: Best for visual learners who prefer a flexible and customizable note-taking experience.
4. Fellow: Best for teams looking to structure and manage their meetings more effectively.
5. Evernote: A versatile note-taking app that can also handle meeting minutes, ideal for those who value organization.
6. Beenote: Best for teams who want to improve meeting organization and make sure everyone is on the same page.
7. ClickUp: A comprehensive productivity platform that includes features for managing meetings and taking minutes.
8. Magic Minutes: A user-friendly meeting minutes app focused on capturing and sharing key information.
9. Notion: Best for creating a central hub for all your meeting-related information with a customizable approach
10. Microsoft OneNote: Best for those who prefer a traditional notebook-style interface and integration with Microsoft Office.
11. Google Keep: Best free meeting minutes app for quick note capture and integration with Google Workspace.
12. Apple Notes: Best for Apple users who value simplicity and seamless integration with the Apple ecosystem.
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How we chose the best meeting minutes app

Finding the best meeting minutes app is like finding the perfect pair of shoes — it needs to fit just right and support you every step of the way. To help you find your perfect match, we evaluated each app based on these key criteria:

• Ease of use: No one wants to wrestle with a complicated app just to take some meeting notes. We looked for apps that are intuitive and easy to navigate, so you can spend less time fiddling with settings and more time focusing on the meeting.
  
• Real-time collaboration tools: Meetings are all about teamwork, and your meeting minutes app should reflect that. We prioritized apps that make it easy to collaborate with others in real-time, whether it's co-editing notes, assigning tasks, or sharing feedback.
  
• Automation features: Why do things manually when you can automate them? We looked for apps that offer handy automation features, like AI-powered transcription, summarization, and follow-up actions, to save you time and effort.
  
• Searchability and organization: Keeping your meeting notes organized is crucial for finding the information you need quickly. We favored apps that offer search features and organizational features, such as tags, folders, and customizable templates.
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Extra factors we considered

Beyond the core criteria, we also considered a few extra factors to make sure we're recommending well-rounded apps that can adapt to your needs. 

These include cross-platform compatibility (because who wants to be tied to a single device?), secure cloud storage (to keep your data safe and accessible), integrations with major calendars, and project management tools (for a seamless workflow). 

We also looked at customizable templates for recurring meeting types (to avoid reinventing the wheel), offline functionality (for those moments when Wi-Fi is nowhere to be found), and scalable pricing options (to suit teams of all sizes and budgets).
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The 12 best meeting minutes app for 2025

1. Lindy

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Lindy is an AI-powered no-code platform that lets you create AI agents (called "Lindies") to automate all those tedious meeting tasks. Since so many people want to save time in meetings, there’s a pre-built meeting notetaker so you can start right away. 

Think of Lindy as your AI meeting manager, always there to help you stay on top of things acting as the best meeting minutes app available in 2025. 

Features

• Meeting prep: Before your meeting even starts, Lindy can gather and organize the information you need. Lindy gathers attendee info, provides context about the meeting's purpose, and even summarizes past communications you've had with attendees. 
• Notetaker extraordinaire: Lindy is the ultimate AI meeting note-taker. She joins your calls, records them, and generates detailed notes capturing all the key discussion points, decisions, and action items. This frees you up to focus on the conversation instead of frantically scribbling notes. 
• Cross-platform compatibility: Whether you're on Zoom, Google Meets, or MS Teams, Lindy can join the party. She can even listen in on phone calls for in-person meetings, making her incredibly versatile. 
• Transcription wiz: Lindy not only records your meetings but also creates full transcripts. And here's the cool part — Lindy can even handle tasks after the meeting (while you’re onto the next one). For example, if someone mentions needing to schedule a follow-up meeting, Lindy can automatically send out calendar invites. 
• Meeting memory bank: Ever had that moment where you're trying to recall a specific detail from a past meeting but just can't seem to remember? Lindy acts as your meeting memory bank. You can ask questions about past meetings, and she can quickly provide accurate answers based on the transcripts. 
• Coaching and feedback: Lindy can provide personalized feedback and a thorough coaching report, analyzing your communication style, question effectiveness, and more. It's like having a personal meeting coach in your corner.
• Integrations galore: Lindy integrates with all popular apps like Slack, Gmail, and HubSpot. This makes it easy to share meeting notes, automate post-meeting tasks, and keep all your workflows connected. 

Ideal users

Lindy is a fantastic app for anyone who wants to make their meetings more productive and less of a chore. Busy professionals can use Lindy to stay organized and on top of their meeting schedule. 

Teams can leverage Lindy to collaborate more effectively and make sure everyone has access to the same information. 

Managers can use Lindy to track team progress, provide feedback, and keep their meetings running smoothly. And let's be honest, anyone who dreads taking notes will appreciate Lindy's ability to handle that task automatically.

Pricing

Lindy has a free trial and a Pro plan starting at $49 per month.

Bottom line

Lindy is one of the best meeting minutes apps available, especially if you're looking for an AI note-taker that goes above and beyond simple transcription. She’s packed with features, integrates with your favorite tools, and can even help you improve your meeting-handling skills. 

2. Fathom

Fathom is an AI meeting assistant that focuses on making sense of your online meetings. It's designed to capture, transcribe, and summarize your calls so you can spend less time on manual note-taking and more time focusing on what matters.

Features

• Real-time transcription: Fathom transcribes your meetings live, providing an accurate record of what was said, even if you have a poor internet connection. This feature is particularly useful for those who want to review the meeting immediately afterward.
• AI-powered summaries: Fathom uses AI to generate concise summaries of your meetings, highlighting key discussion points, decisions, and action items. This saves you time and allows you to quickly grasp the essence of the meeting.
• Clip and share: Create short audio or video clips of important moments from your meetings and share them with others. This is a great way to highlight key takeaways or share specific segments with those who couldn't attend the meeting. 
• Ask Fathom (AI assistant): Have a question about a past meeting? You can just ask Fathom. Its AI assistant can answer questions and even help with tasks like drafting follow-up emails.

Ideal users

Fathom is a good option for individuals and teams who rely heavily on online meetings and want a tool to help them capture and share key information. It's particularly useful for sales teams, customer success teams, and anyone who wants to improve their meeting productivity.

Pricing

Fathom offers a free plan with unlimited recordings and transcriptions. Paid plans with additional features start at $15 per month.

Bottom line

Fathom is a solid choice for those looking for a straightforward AI note-taker. However, it lacks some of the more advanced features offered by other tools, such as in-depth meeting analysis and personalized coaching.

3. Zoho Notebook

Zoho Notebook is a versatile note-taking app. It’s part of the Zoho suite and it can be used for a variety of purposes, including meeting minutes. One of its major selling points is it offers a more visual way of capturing and organizing your notes.

Features

• Customizable note cards: Capture different types of content using Notecards. These cards can be customized to fit your specific needs, whether you need to take simple text notes, create checklists, record audio, or embed images and sketches. 
• Smart Cards: Zoho Notebook offers Smart Cards that can automatically format and organize information for you. For example, if you're adding a link to a YouTube video, Zoho Notebook will automatically embed the video in your notes. 
• Collaboration made easy: Zoho Notebook makes it easy to collaborate with others on meeting notes. You can share notebooks with colleagues, allowing them to view, edit, and add their own notes in real time. 

Ideal users

Zoho Notebook is best suited for those s who prefer a visual and flexible approach to note-taking. It's a good option for those already using other Zoho products, as it integrates seamlessly with the Zoho ecosystem.

Pricing

Zoho Notebook has a free plan with basic features. Paid plans with more storage and features start at $1.99 per month.

Bottom line

While Zoho Notebook can be used as a meeting minutes app, it's not specifically designed for that purpose. It lacks some of the meeting-specific features found in other tools, such as AI-powered summaries and integrations with video conferencing platforms.

4. Fellow

Fellow is a meeting management tool that aims to make meetings more productive and engaging. It provides a structured framework for planning, running, and following up on meetings.

Features

• Collaborative agendas: Fellow allows teams to create meeting agendas together. This helps make sure everyone is on the same page and knows what to expect before the meeting starts. You can add topics, assign owners, and set time limits for each item.
• Real-time note-taking: Capture meeting notes and action items collaboratively during the meeting. Fellow provides a shared space where everyone can contribute to the notes in real-time.  
• Action item tracking: Fellow makes it easy to assign and track action items that emerge from your meetings. You can assign tasks to specific individuals, set deadlines, and track progress all within the platform. 
• Meeting templates: Fellow offers a variety of pre-built meeting templates for different types of meetings, such as team check-ins, brainstorming sessions, and project updates. These templates provide a starting point for your meeting agendas and notes.

Ideal users

Fellow is a good choice for teams who want to improve their meeting culture and confirm everyone is actively participating. It's particularly useful for managers and team leaders who want to facilitate more effective meetings.

Pricing

Fellow offers a free plan for basic meeting management. Paid plans with more features start at $11 per month/user but it starts at 5 users. That means the Pro plan actually starts at $55 per month. However, if you’re an individual it’s $19 per month. 

Bottom line

Fellow is a helpful tool for those looking to structure and manage their meetings more effectively. However, it may not be the best meeting minutes app for those who want the latest features like automated transcription and summarization.

5. Evernote

Evernote is a note-taking app that can be adapted for use as a meeting minutes tool. It's known for its versatility and ability to capture various types of content.

Features

• Web Clipper: Evernote's Web Clipper allows you to capture entire web pages or specific sections of a page and add them to your meeting notes. This is useful for saving relevant articles, research, or competitor info that can be referenced during or after the meeting.  
• Audio recording: Evernote allows you to record audio directly within your notes. This is helpful for capturing the nuances of a meeting that might be missed in written notes, such as tone of voice or key quotes. 
• Document attachment: Attach files directly to your meeting notes in Evernote. This could include presentations, spreadsheets, PDFs, or any other relevant documents that were discussed during the meeting. 
• Organization with tags and notebooks: Evernote allows you to organize your notes with tags and notebooks. You can create separate notebooks for different projects or clients and use tags to categorize your notes by topic or meeting type. 

Ideal users

Evernote is a good fit for teams who need a general-purpose note-taking app that can also handle meeting minutes. It's particularly useful for those who value organization and want to keep all their notes in one central location.

Pricing

Evernote offers a free plan with limited features. Paid plans with more storage and capabilities start at $14.99 per month.

Bottom line

Evernote is a reliable note-taking app, but it may not be the best meeting note software for those seeking advanced features like automated transcription and summarization.

6. Beenote

Beenote is a tool that helps teams plan, run, and follow up on meetings more effectively. It provides a structured framework for keeping meetings organized and productive.

Features

• Shared meeting agendas: Beenote allows teams to collaboratively create and share meeting agendas. This guarantees that everyone is prepared and knows what to expect before the meeting starts. 
• Automated meeting minutes: Beenote automates the process of generating meeting minutes. It can capture key discussion points, decisions, and action items, saving you time and effort.
• Integrated task management: Beenote has built-in task management features that allow you to assign and track action items directly from your meeting notes. You can assign tasks to specific individuals, set deadlines, and track progress within the platform.
• Meeting feedback: Beenote allows you to gather feedback on your meetings from participants. This can help you find areas for improvement and make your meetings more effective over time. 

Ideal users

Beenote is a good choice for teams who want to improve their meeting organization and make sure everyone is on the same page. It's particularly useful for those who run recurring meetings or need to track action items closely.

Pricing

Beenote offers a variety of paid plans starting at $8.67 per month, depending on the number of users and features needed.

Bottom line

Beenote is a helpful tool for those looking to simplify their meeting process. Similar to Evernote, you won’t get the latest AI functionalities. 

7. ClickUp

ClickUp is an all-in-one productivity platform that includes features for managing meetings and taking minutes. It's designed to be a central hub for all your work tasks and projects.

Features

• Flexible meeting views: ClickUp offers multiple views for managing your meetings, including a calendar view, list view, and board view. You can also customize each view to show the specific information you need.  
• Real-time collaboration: ClickUp allows for real-time collaboration on meeting agendas and notes. Multiple users can edit and contribute to the same document simultaneously, making it easy to work together.
• Integrations with other tools: ClickUp integrates with a wide range of other tools, including video conferencing platforms, project management software, and communication apps. 

Ideal users

ClickUp is best suited for teams who want a complete productivity platform that can also handle meeting management. It's a good option for those who value having all their work tasks and information in one central location.

Pricing

ClickUp offers a free plan with limited features. Paid plans with more storage and capabilities start at $7 per month.

Bottom line

ClickUp is a powerful productivity tool, so if you don’t need transcription it’s one of the top tools. 

8. Magic Minutes

Magic Minutes is a dedicated meeting minutes app that aims to simplify the process of capturing and sharing key information from meetings.

Features

• Meeting agenda builder: Magic Minutes provides a simple and intuitive way to create meeting agendas. You can add topics, assign owners, and set time limits for each item, keeping your meetings focused and efficient. 
• Real-time note-taking: Magic Minutes allows for real-time collaborative note-taking during meetings. Multiple users can contribute to the notes simultaneously, ensuring that all perspectives are captured and that everyone has access to the same information.  
• Meeting information requests: Before your meetings, Magic Minutes allows you to send out information requests to participants. This helps gather necessary information or pre-read materials beforehand.

Ideal users

Magic Minutes is a good option for teams who want a simple and focused tool for capturing meeting minutes. It's particularly useful for those who need to track action items and keep their meetings organized.

Pricing

Magic Minutes offers a free plan with basic features. Paid plans with more storage and capabilities start at £60 per month.

Bottom line

Magic Minutes is a user-friendly meeting minutes app, but it may not be the best choice for those seeking a wider range of integrations.

9. Notion

Notion is a versatile workspace platform that can be adapted for use as a meeting minutes tool. It's known for its flexibility and ability to create custom workflows.

Features

• Meeting notes in databases: Notion allows you to organize your meeting notes in databases. This makes it easy to sort, filter, and search your notes by different criteria, such as date, attendee, or project. 
• Team collaboration: Notion facilitates team collaboration through features like @mentions and comments. You can use @mentions to notify specific team members about meeting notes or action items. 
• Offline access: Notion allows you to access and edit your meeting notes even when you're offline. This is particularly useful for those who travel frequently or need to take notes in areas with limited internet connectivity. 

Ideal users

Notion is best suited for users who prefer a highly customizable approach to note-taking. It's a good option for those who want to create a central hub for all their meeting-related information.

Pricing

Notion offers a free plan with limited features. Paid plans with more storage and capabilities start at $12 per month. However, keep in mind the price goes up by $10 if you add Notion AI to your plan of choice. 

Bottom line

Notion is a powerful tool for organizing information, but it won’t work for those seeking a dedicated solution with features like transcription.

10. Microsoft OneNote

Microsoft OneNote is a digital notebook app that can be used for a variety of purposes, including meeting minutes. It's a good option for those already familiar with the Microsoft Office suite.

Features

• Flexible note organization: OneNote allows you to organize your meeting notes in a hierarchical manner. You can create separate notebooks for different projects, and within each notebook, you can create sections and pages to further organize your notes. 
• Multi-media note-taking: OneNote supports a variety of note-taking formats. You can type text, record audio, embed images, and even handwrite notes directly on the screen using a stylus or your finger.  
• Optical Character Recognition (OCR): OneNote has built-in OCR capabilities, which means it can recognize text within images. This is useful if you need to capture notes from a whiteboard or a printed document.
• Integration with Office: OneNote integrates seamlessly with other Microsoft Office apps, such as Outlook and Teams. You can easily attach meeting notes to calendar events, share them with colleagues, or embed them in presentations. 

Ideal users

Microsoft OneNote is best for those who prefer a traditional notebook-style interface for taking meeting minutes. It's a good option for those who are already heavily invested in the Microsoft ecosystem too.

Pricing

Microsoft OneNote is available for free as a standalone app or as part of the Microsoft 365 suite.

Bottom line

OneNote is a versatile note-taking app that will work for those wanting a trusty comprehensive tool. However, there are alternatives with a fresher, more modern interface.

11. Google Keep

Google Keep is a simple and lightweight note-taking app that can be used for capturing meeting minutes. It's a good option for those who value ease of use and integration with other Google services.

Features

• Quick note capture: Google Keep is designed for quick and easy note capture. You can create notes, lists, and audio recordings with just a few taps. This makes it ideal for jotting down meeting minutes on the go or capturing quick thoughts during a meeting.  
• Note organization with labels and colors: Google Keep allows you to organize your notes with labels and colors. You can assign different labels to your meeting notes, such as "project updates," "team meetings," or "client calls." 
• Location-based reminders: Google Keep allows you to set location-based reminders for your notes. This is helpful if you need to remember to discuss something specific when you're at a particular location, such as a client's office or a conference room.  
• Integration with Google Workspace: Google Keep integrates with other Google Workspace apps, such as Google Docs and Google Calendar. You can easily attach meeting notes to calendar events, share them with colleagues, or convert them into Google Docs for more detailed editing.  

Ideal users

Google Keep is best suited for individuals who need a basic note-taking app for capturing meeting minutes. It's a good option for those who are already heavily reliant on Google Workspace.

Pricing

Google Keep is available for free with a Google account.

Bottom line

Google Keep is a convenient tool for quick note-taking. However, it wouldn’t be a good fit for those seeking a more dedicated solution for managing meetings.

12. Apple Notes

Apple Notes is a simple and user-friendly note-taking app that comes pre-installed on Apple devices. It can be used for capturing meeting minutes and other types of notes.

Features

• Integration with Apple Ecosystem: Apple Notes is deeply integrated with the Apple ecosystem. This means you can seamlessly access and sync your meeting notes across all your Apple devices, including iPhones, iPads, and Macs.
• Handwritten notes with Apple Pencil: If you prefer taking handwritten notes, Apple Notes allows you to do so using an Apple Pencil on compatible iPads. Your handwritten notes are also searchable thanks to Apple's handwriting recognition technology. 
• Password protection: For sensitive meeting notes, Apple Notes offers the ability to password-protect individual notes. This adds an extra layer of security and ensures that only authorized individuals can access your confidential meeting information. 

Ideal users

Apple Notes is best for those who need an app that's readily available on their Apple devices. It's also a good option for those who value simplicity and integration with the Apple ecosystem.

Pricing

Apple Notes is available for free on Apple devices.

Bottom line

Apple Notes is a convenient option for basic note-taking, but it may not be the best meeting minutes app for those seeking cutting-edge features or cross-platform compatibility — the age-old Apple compatibility issues are sadly still a thing.
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What are some limitations of meeting minutes apps?

Even the best meeting minutes apps have a few quirks and limitations to keep in mind. Here are some of the common ones:

• Accuracy hiccups: While AI-powered transcription has come a long way, it's not always perfect. Background noise, accents, and fast talkers can still trip up the system, leading to transcription errors that need to be corrected manually.
• Summarization struggles: AI-generated summaries are great for getting a quick overview, but they don't always capture the nuances of a discussion. Sometimes, the summaries can miss important details, requiring you to dive back into the full transcript.
• Feature gaps: Not all meeting minutes apps offer the same features. Some might excel at transcription but lack robust collaboration tools, while others might have great integrations but limited AI capabilities. 
• Integration limitations: While many apps boast integrations with other tools, these integrations aren't always as smooth as they seem. Often, you might run into compatibility issues or find that the integration doesn't offer all you'd hoped for.
• Steep learning curves: Some apps are super intuitive and easy to pick up, while others have a steeper learning curve. It might take some time and effort to master all the features and get the most out of the app.
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Try an AI-powered meeting minutes app for free

If you're ready to ditch the dreaded meeting grind and embrace automation, Lindy is your go-to AI meeting assistant. From prepping you with all the critical info beforehand to capturing notes and automating follow-ups, Lindy is your trusty sidekick in the meeting room (or Zoom call).

But Lindy is more than just a tool for taking meeting minutes. She's your AI-powered partner for simplifying workflows, automating tasks, and boosting productivity across your entire business. Lindy can help you work smarter, not harder, in meetings and beyond.

Ready to see how AI can save you time? Try Lindy for free starting today.